Momentum builds with Office 365 roll-out

Over the summer I introduced the next phase of the Council’s digital journey and last month touched on the new HR and payroll.

There are many more digital projects in various stages of development and I’ll continue to post updates at regular intervals.

A key focus at present is the roll-out of Office 365, which will touch all areas of the organisation.

In short, Office 365 is Microsoft’s toolbox for the digital age – containing applications we all reach for on a daily basis with additions that will be new to many within Aberdeen City Council, myself included.

We use Word, Excel, Outlook and PowerPoint as second nature. I’m confident OneNote, OneDrive, SharePoint and other applications will be used in just the same way throughout the Council very soon.

The tools are there to help us work more efficiently and already I’m seeing Office 365 being put to good use, which is really heartening.

With your support, what are pockets of good practice now will quickly expand.

Of course all new technology relies on knowledge and understanding to get the best out of it and demonstration sessions have been launched, with the first taking place next week. The take-up has been excellent, with the Marischal College dates already booked up. Please check back on the page for new dates as they’re added if you haven’t managed to secure a slot.

A dedicated Office 365 portal has been set up to support online learning – with lots of helpful guides and tuition videos to bring the information to life.

Learning more about the potential of Office 365 is important and we’re fortunate to have experts on hand to guide us – but just as we’ve all come to understand the capabilities of Word and Excel over the years, the key to becoming comfortable with the new applications is in using them day to day.

I’ve found OneDrive and OneNote particularly useful in my day to day work and the feedback has been great.

OneDrive, for example, will eventually replace the B Drive for Council users. As well as providing a cloud-based storage solution, which reduces hardware requirements, there are some brilliant features that make it invaluable.

Being able to work on a document at the same time as multiple users saves time (and frustration) and really encourages the collaborative approach that underpins everything we strive to be as an organisation.

The safety net of built-in version control is also fantastic in our environment, where governance is so crucial, and auto-save prevents that sinking feeling we’ve all had when time and energy spent working on a document is wasted by an untimely crash … or forgetting to save.

The features sound so simple – and they are. That’s the beauty of technology at its best.

I’m encouraging everyone to embrace Office 365 and to explore the opportunities it presents to help you in your role. If you’re already using it, please share your knowledge and experiences with team members. The ball’s rolling and we all have a part to play in building momentum.

Beautiful Aberdeen continues to shine

Congratulations to our own Council teams and the hard-working community groups who continue to put Aberdeen’s name up in lights through the Keep Scotland Beautiful Awards.

There were no fewer than eight prizes at last week’s national ceremony for local organisations and projects, with Powis winning a gold medal and the Residential Community Trophy. Aberdeen Inspired won a silver gilt medal as well as the David Welch Memorial Award while Culter, Bucksburn and Cove claimed silver gilt medals. Cove also won the Garden for Life Biodiversity Award to complete the honours.

There is  a huge amount of preparation and year-round work involved in keeping all of our public spaces at the award-winning levels we know and love, with partnerships between the Council and the community so important.

Well done to all involved and good luck to those driving our involvement in the Britain in Bloom awards – here’s hoping for continued success.

Staying on the theme of collaboration, it’s well worth highlighting a project Trading Standards officers in the city and Shire have been involved in over recent weeks. The campaign, under the #notafavour banner, was delivered with North East Scotland College to underline the important message that any adult buying tobacco for under-age youngsters is playing a harmful role.

A lot of effort went in to the joined-up approach, which brought not only the College and students on board but also retailers, and it was a great team effort.

We’re surrounded by colleagues determined to give young people the best possible start in life – and the sign-up rate for the appeal that went out for Council staff to become Career Ready mentors is a brilliant example of that.

I joined the list and I’m pleased to say that a total of 20 have registered. We have all committed to helping school leavers prepare for their next steps in the world of work and I look forward to bringing further updates on what’s a very valuable scheme.

On a final note, I’m keen to promote dates looming in the Council diary.

The health and wellbeing sessions taking place throughout September continue this week. Colleagues have organised a number of Pitstops and workshops across a broad range of topics, ranging from tomorrow’s mental health and wellbeing focus and Thursday’s spinal care event to regular Tai Chi and chair-based yoga sessions.

Later in the month, the CFINE pop-up stall that proved popular in August will return. It’s a great opportunity to shop for fresh fruit and vegetables whilst supporting the work done by a valued charity partner. CFINE will be back on the lower ground floor at Marischal College from 12-2pm on September 25, with pre-orders also being taken. I know your support is very much appreciated.