Competitors flying the flag for the Council

It’s great to see the Council staff who have signed up for the Simplyhealth Great Aberdeen Run in the spotlight – can I pass on my thanks to all who will be lining up for the half marathon and 10k races.

Everyone’s motivation is different. I know we’ve got some serious athletes in our midst who will relish the competition, others are embracing the wellbeing benefits of getting active and many are taking on charity fundraising challenges. Hats off to all who are giving it a go.

The run showed last year that it brings together people from far and near, whether international visitors sampling Aberdeen for the first time or residents and staff alike who come together on what promises to once again be a great day out.

Good luck to our ACC runners and the thousands who will be testing themselves on the courses on August 26.

Staying with a sporting theme, congratulations to Bon Accord Bowling Association on reaching the final of the Andrew Hamilton Trophy in Ayr.

Andrew Hamilton became only the second Secretary of the Scottish Bowling Association, in 1895, and the trophy has become one of the most sought after in the game.

The team, already crowned the North Section winners, lost narrowly to West Lothian Bowling Association in a hard-fought match. The squad, which has strong representation from Aberdeen City Council, has had a fantastic season – well done to all involved.

Tributes paid to colleague Elaine Smith

Colleagues in the library service and throughout the Council have paid tribute to Elaine Smith, who passed away last week after a short illness.

On behalf of Aberdeen City Council I extend my condolences to Elaine’s husband Norman and children Martyn, Darren, Keiran and Lisa.

She will be greatly missed by all she worked with and all those who knew Elaine, who first joined Aberdeen City Libraries in 1978.

Her career included a number of key projects and roles, including working for a number of years on the very first stage of the automation of library catalogue records. In the 1990s Elaine served at Kincorth and Kaimhill branch libraries before returning to Central Library in 2002, promoted in 2009 to the post of Senior Library Assistant in the Media Centre.

Elaine, who celebrated her 60th birthday in May, was active in a number of working groups which included the library Facebook team, Training in New Technologies (TNT) and the group set-up to plan the successful 125th anniversary for Central Library last year. Outside of work her hobbies included photography and family history, with her own family always the number one priority.

The news of Elaine’s passing has I know been felt deeply amongst colleagues, who speak of a valued friend and a dedicated professional who was knowledgeable, skilled and committed. It is a terribly sad time and my sympathies go to all those affected.

New HR and payroll system marks another step on our digital journey

Embracing the opportunities presented by technology is at the heart of our plans for the council of the future and as we build towards that vision there will be lots of different examples of the Council’s digital transformation.

Last week I gave an overview of the Being Digital approach and through my blog I will aim to keep you updated as the many projects that are underway move forward.

One of those that will have a positive impact for all employees revolves around the replacement of our main HR and payroll system, known as PSe.

The current system is due to be retired by the supplier in 18-months and we have an in house project team working to finalise a new solution, taking the opportunity to consider how we can better use technology to manage our information and improve our processes by reducing unnecessary steps.

This project will affect all of us in some way – whether that be simply changing the look of our payslip, allowing more of us the opportunity to self-serve or providing managers with more tools to better support their team.

The system that is being implemented is called CoreHR and you can review in greater detail what this will offer in this video.

The CoreHR system will go beyond simply replacing the current system and replicating what we do now.  It will provide increased functionality that will improve our self-service capability allowing us to build upon what is currently done well within YourHR and ultimately replace both YourHR and Open Options.

The replacement of these systems will be done in a phased approach with the functionality of the various systems being gradually shut down as it is moved into CoreHR.

Phase one of the project is focussed on the foundation elements of the system; ensuring that our HR records (including annual leave) are in place and enabling us all to be paid from the new system in October.  This initial phase will also bring more self-service opportunities for us all and an improved experience for new employees.

The second and third phases of the project will bring improvements in how we approach recruitment by streamlining the process and reducing the time to recruit,  expenses will be processed in a self-service way  and health and safety will also allow more of us the opportunity to record any health and safety issues ourselves.

One of the major benefits that CoreHR will bring will be talent management functionality, replicating aspects of the existing PR&D process but providing a full and complete view of all our employees and their development needs.  Ensuring we have the correct skills, behaviours and attitudes is critical to ensuring we achieve the aims of the Target Operating Model and it is vital that we are all provided with the opportunity to develop our skills and progress within the Council.

The existing Employee Benefits and Occupational Health Assist portals as well as the online learning platform (OIL) will be maintained.  Details of how training will be provided and what opportunities there will be for remote employees to begin to self-serve will be provided directly by the team as part of the project communication.

There will be more information on the roll-out of CoreHR in the months ahead, but I’m pleased to be able to provide an introduction at this stage and to thank you in advance for your support in embracing new systems and new ways of working.